Remote Administrative Solutions

Streamlining gymnastics management with remote digital expertise and support.

Scheduling & Program Coordination

• Creating & managing class schedules

• Organizing rotations and staff assignments

• Scheduling private lessons

• Managing Staff Availability & Time-Off requests

• Coordinating Seasonal Programs, Camps & Clinics

Financial Services

• Bookkeeping & Expense Tracking

• Generating Financial Reports

• Invoicing and Payment Collection for Tuition & Fees

• Managing Payroll & Contractor Payments

• Budget Planning & Monitoring

• Processing Refunds or Account Credits

Event Management

• Registering athletes for meets

• Coordinating Travel Logistics

• Managing event entries, payments and deadlines

• Communicating meet schedules

• Tracking scores & creating athlete performance reports

Customer Communication & Support

• Responding to emails and inquiries

• Managing social media accounts & updates

• Sending newsletters & announcements

• Maintaining communication with parents regarding class updates, billing & events

• Managing waitlists & registrations for classes

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Marketing & Outreach

• Designing flyers, brochures, and promotional materials

• Running social media campaigns and creating content

• Managing the gym's website & keeping it updated

Technology & Data Management

• Updating athlete & staff databases

• Organizing digital waivers and forms

• Setting up online payment systems

• Maintaining cloud-based filing systems for easy access to documents

General Administrative Tasks

• Ordering and coordinating delivery of equipment or supplies

• Drafting and sending contracts or agreements

• Creating gym policies & procedure manuals

• Preparing presentations or materials for board meetings

• Assisting with hiring & onboarding new staff

• Coordinating staff training & certifications (CPR, safety, etc.)

• Tracking staff credentials and renewal deadlines

• Hosting virtual staff meetings or updates